Applicant and Candidate Privacy Policy

Purpose

Your privacy is important to us. The purpose of this Applicant and Candidate Privacy Policy (“this Policy”) is to set out how Accertify, Inc. and its affiliates (“us,” “our,” or “we”) collect, use, store, or otherwise process personal information (e.g., information that can be used to reasonably identify you) about job applicants and/or candidates (collectively, “you”), including when you access our careers website or apply for a position with us. This Policy explains:

• What personal information we collect during our application and recruitment process and why we collect it;
• How we obtain your personal information;
• How we use that personal information;
• How we protect your personal information; and
• Supplemental privacy disclosures for job applicants and/or candidates in certain jurisdictions.

Please note this Policy does not cover treatment of personal information provided by our merchant clients in the course providing our services (that is described at Client Privacy Policy) or our treatment related to the Accertify Website visits (that is described at Online Privacy Policy). This Policy also does not cover any third-party websites and apps that you may use, including those to which we link in our websites. You should review the terms and policies for third-party websites and apps before clicking on any links.

Types of Information we Collect

This Policy covers the personal information you share with us and/or which may be acquired or produced by us during the application or recruitment process including:

• Your name, address, email address, telephone number and other contact information;
• Your resume or CV, cover letter (if provided), previous and/or relevant work experience or other experience, skills, education, transcripts, or other information you provide to us in support of an application and/or the application and recruitment process;
• Information from interviews and phone-screenings you may have, if any;
• Details of the type of employment you are or may be looking for, current and/or desired salary and other terms relating to compensation and benefits packages, willingness to relocate, or other job preferences;
• Details of how you heard about the position you are applying for;
• In specific jurisdictions, we may collect sensitive and/or demographic information such as race, ethnicity, gender identity, military/veteran status you voluntarily provide, for purposes of government reporting where required (e.g. EEOC or Affirmative Action reporting regulations). This information will not be used in connection with any employment decision and will be used solely as permitted by applicable law.
• Reference information and/or information received from background checks (where applicable), including information provided by third parties;
• Your information from publicly available sources, including online, that we believe is relevant to your application or a potential future application (e.g. your LinkedIn profile); and/or
• Information related to any assessment you may take as part of the interview screening process; and
• Information related to restrictive covenants (if any).

How We Obtain Your Information

Accertify may obtain data about you from the following sources:

• From you, when you submit resumes or other information online;
• From other Accertify Affiliates;
• From conversations with recruiters and interviews with hiring managers and other Accertify personnel or representatives, as well as from Internet searches that these individuals may perform (where allowed by applicable law), or data that they may obtain from job search or professional networking websites (e.g. monster.com, LinkedIn, etc.) where you may have made data about yourself publicly available;
• From previous employers;
• From social media (where allowed by applicable law);
• From third-party recruiters, applicant matching platforms, staffing companies, or websites where you are introduced to Accertify through one; and
• From background checks, as applicable. You will receive more information about the nature of such a background check before it begins, and be provided a privacy statement through the third party that performs the background check.

How We Use Information We Collect

Your information will be used by Accertify for the purposes of carrying out its application and recruitment process which includes:

• Assessing your skills, qualifications and interests against our career opportunities;
• Verifying your information and carrying out reference checks and/or conducting background checks (where applicable) if you are offered a job;
• Communications with you about the recruitment process and/or your application(s), including, in appropriate cases, informing you of other potential career opportunities at Accertify.
• Creating and/or submitting reports as required under any local laws and/or regulations, where applicable;
• Making improvements to Accertify’s application and/or recruitment process including improving diversity in recruitment practices;
• Complying with applicable laws, regulations, legal processes or enforceable governmental requests; and/or

If you are offered and accept employment with Accertify, the information collected during the application and recruitment process will become part of your employment record.

How we Protect your Personal Information

We maintain organizational, physical and technical security arrangements for all the personal data we hold. We have protocols, controls and relevant policies, procedures and guidance to maintain these arrangements taking into account the risks associated with the categories of personal data and the processing we undertake.

Your Rights in Respect of Your Information

In certain countries, you may have certain rights under data protection law. This may include the right to request access or to update or review your information, request that it be deleted or anonymized, or object to or restrict Accertify from using it for certain purposes.

If you wish to exercise a right of access, please contact Accertify. We will respond to any requests in accordance with applicable law, and so there may be circumstances where we are not able to comply with your request.

E-mail: legal@accertify.com

Mailing address:

Legal/Privacy Compliance
Accertify, Inc.
2 Pierce Place, Suite 900
Itasca, Illinois, 60143 USA

Telephone: +1 (630) 735-4400 (ask for Legal)

Changes to this Policy

We may change this policy from time to time. We will post any changes to this policy on this page.